Privacy Policy

Effective date: September 2026

1. 1.Who this policy covers

   This policy applies to parents, guardians, students, staff, and applicants who use the Arba Minch Wisdom Academy website, online application, or school portal. It explains what we collect, why we collect it, and how we keep it secure.

2. 2.Information we collect

   We collect information you provide directly — such as names, contact details, student identity and enrolment data, application documents, fee and transport preferences, and messages you send through the portal. We also keep school records created in the course of teaching and operations, including attendance, grades, assignments, and payment receipts. Technical logs (for example sign-in times and device or browser details) may be stored to keep accounts secure and the service reliable.

3. 3.How we use information

   We use personal information to register and place students, operate classes and transport, communicate with families, manage fees and receipts, support teaching and assessment, meet national reporting requirements such as EMIS, and protect the integrity of school accounts. We do not sell personal information.

4. 4.Sharing and access

   School staff see only the information needed for their role. We may share information with government education authorities when required by law or official reporting rules, and with trusted service providers who host or support the portal under confidentiality obligations. We do not share student or family data for unrelated marketing.

5. 5.Portal accounts

   Parent, student, and staff accounts are issued by the school. You are responsible for keeping your PIN or password private and for signing out on shared devices. Tell the school office promptly if you believe an account has been misused.

6. 6.How long we keep information

   We retain student and family records for as long as needed for schooling, fee administration, and legal or regulatory obligations. Application data that does not lead to enrolment may be kept for a limited period for follow-up and audit, then deleted or archived according to school practice.

7. 7.Security

   We use access controls, encrypted connections, and operational safeguards appropriate for a school management system. No online service is perfectly secure; if a serious incident affects your data, we will notify affected families and authorities as required.

8. 8.Your choices and requests

   Parents and staff may ask the school office to correct inaccurate contact details or to explain what personal information is held in the portal. Requests that conflict with legal record-keeping duties may be limited. Students' educational records are managed according to school policy and applicable education rules.

9. 9.Changes to this policy

   We may update this Privacy Policy when our practices or legal requirements change. The effective date above will be revised when a material update is published on this page.